Email salutation and sign-offs are just as important as they were when we were communicating with friends and colleagues via snail mail. The signature line at the end of the letter displayed our identity and any credentialing that we have worked hard to obtain. When you send an email the recipient sometimes looks at the signature line before reading the contents of the message to determine if it is worth their time and effort to read it. For that reason it is important to under how to create a signature in Microsoft Outlook that displays your identity. Lets look at how to create a signature and also how to automatically insert the signature into every email that you create.
- Open a new email message.
- On the Message tab, click Signature, and then click Signatures.
- In the E-mail account list, pick the email you want.
- Under Select signature to edit, select New, and type a name for the signature.
- Type the signature you want in the Edit Signature box.
- Once you have completed editing the signature you want to click save.
- Finally under choose default signature you will select the signature you created under new messages. If you want your signature to be added when replying to a message then you will select the same signature there also.
- Click OK at the bottom of the window.
Now each time you create a new email message your signature will automatically be added to the message.